Download our Off-site Renewables PPA RFP Template*.
Once you have identified your approach to the market and established your criteria, it is time to run a more formal RFP. This process may need to be conducted with the guidance of your procurement, finance, and legal departments. Some examples of RFPs developed by other cities include these by the City of Charlotte, NC; the City of Cincinnati, OH; the City of Denton, TX; the City of Houston, TX; the City of Philadelphia, PA; and the District of Columbia. Refer to Chapter 6 of the EPA’s Guide to Purchasing Green Power for more considerations.
When developing an RFP, you should provide a standard set of information to developers. This encourages accurate, comparable bids. See the Discover Providers and Pricing section for more information. As you develop the RFP, you should also share your city’s priorities, requirements and preferences; proposers may be able to offer creative solutions to issues relating to job training, social equity, or local economic development.
For specific language to include, see the Off-site Renewables PPA RFP Template. To guide your process, the information below summarizes what is included in each section of our RFP template. Our team also developed a brief guide to center equity and high-road labor practices in clean energy RFPs, including sample text. Recommended RFP elements, related resources, and helpful videos from an ACCC Renewables Accelerator RFP virtual workshop are available below.
*Note (August 2020): We are experiencing unprecedented changes to local economic activity, societal behavior, and public health due to COVID-19. We’ve developed an addendum to our RFP template to provide City and County staff with updated guidance on renewables procurement to help them move forward with more confidence on projects in this unusual environment. Considerations and recommendations for adapting each major section of the procurement process and RFP documents have been developed and are included for reference. While not comprehensive, this addendum should provide sufficient information for staff to be able to quickly incorporate key changes to the RFP template and keep projects moving forward.