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Procurement Guidance Menu

Large-Scale Renewables Aggregation Guidance

Develop a Request for Proposal

At this stage, groups are now ready to develop a collective RFP document in collaboration with their respective procurement teams. To simplify this process, the Renewables Accelerator has developed an RFP template that groups can tailor to their particular situation.

Aggregation groups should make sure to include the following information in their RFP:

  • The group’s combined annual desired amount of renewable capacity or energy (in MW or MWh) as well as that of each individual buyer, along with the number of accounts (i.e., meters). (For physical PPA transactions, it is ideal to also provide hourly, or 8760, load profiles for each buyer. Groups with some flexibility may also choose to present a range of acceptable transaction sizes to encourage a greater range of responses and test if purchasing larger amounts of electricity provides greater economies of scale.)
  • The group’s desired project characteristics, such as location, resource type, commercial operation date, co-benefits requirements, and labor considerations, etc.
  • A clear indication that the selected respondent would be expected to sign a similar, yet separate, contract with each buyer.
  • A description of what each buyer can customize after the template contract is developed.
  • A description of the RFP evaluation process and a list of the evaluation committee members, which may include a consultant and some, or all, of the participating buyers.
  • A description of hiring and employment requirements. See the Renewable Accelerator’s Labor Considerations for Clean Energy Procurement overview for more information.

Aggregated Off-Site Renewables Power Purchase Agreement—Request for Proposal (RFP) Template

What is it?
An easily modifiable template, including a suggested structure and example language, to use when developing an aggregated renewable RFP. The accompanying bid sheet is meant to be released in conjunction with the RFP to help aggregation groups collect project and economic data across all responses in an easily comparable fashion.

When to use it?
This tool can be used as a starting point to create a joint RFP. While many local governments may already have their own RFP templates, this can help show the additional sections that should be included for an aggregated RFP.

The video below summarizes the key structure of an aggregated RFP and how to use the RFP template tool to streamline the process.

For real-world examples of aggregated RFPs issued by local governments, please refer to these resources: