Once you have identified the available procurement options, evaluate:
- What is the approval process for the selected procurement strategy?
- Which departments, individuals, external stakeholders, community groups, or governing bodies will need to contribute to, consult, or sign off on the final transaction(s)?
- Will the selected procurement strategy require procurement methods that differ from standard city procurement practices? If so, what implications might this have for obtaining the necessary approvals?
To help with this process you may want to:
- Examine your city’s financial models and understand the duration allowed for contracts.
- Contact your legal department to clarify which entities will ultimately have to approve the final contracts
Conducting a stakeholder analysis:
Mindtools has created a short video that explains a stakeholder mapping exercise; this is one tool which can help you clarify how to engage with various stakeholders. .
Taking the time to identify and align with the relevant departments early in the process will help reduce internal barriers, improve your proposal, and possibly help identify potential supporters and collaborators.
Before meeting with each department’s representatives, you may want to review their core missions and identify the types of concerns they are likely to have about renewable energy. In addition, reviewing each department’s strategic planning documents may help you identify how and where renewable energy procurement might support their other priorities.
During these conversations, you should aim to:
- Identify and acknowledge potential issues and commit to working together to address these issues.
- Discuss whether each department’s other motivations, goals, or commitments might benefit from or align with renewable energy projects (e.g., work force development).
- Identify potential champions in each department who can help you move a project forward.
The departments that may be important to engage with at this early stage include the following: